Reconcile POS
transactions with
precision & speed
Agents log transactions and upload bank or POS statements. The system auto-matches both sides and flags any gap. POS Admins review, resolve discrepancies, and approve end-of-day settlements.
The Recon Loop
A seamless six-step process from transaction logging to final settlement approval.
Log Transactions
Agents log Cash Deposits, Withdrawals, Transfers, and Float/Settlement — manually or via auto-sync.
Upload Statement
Upload bank/POS terminal statements in PDF, CSV, or XLS. The system parses each line instantly.
Auto-Match
Transactions are matched against statement lines by amount, date, and reference ID — instantly.
Flag Discrepancies
Unmatched and partial-match items go to a dedicated Admin review queue for resolution.
Submit Settlement
Agents submit EOD settlement with statement attached. Admin reviews and approves.
Admin Approves
POS Admin approves, rejects, or requests correction. Full audit trail maintained.
Auto-Matching Engine
Upload statements in PDF, CSV, or XLS/XLSX from banks or POS terminals. On upload, the system parses each line and matches it to logged transactions instantly. Unmatched and partial-match items go to a dedicated Admin review queue.
Amount, date, and reference ID all align
Amount and date match; reference differs — surfaced for confirmation
Statement line has no logged transaction — Admin review required
Logged transaction has no statement line — flagged as potential omission
Roles & Capabilities
Two distinct roles with tailored permissions — agents manage their own data, admins oversee everything.
- Log transactions manually or via auto-sync
- Edit transactions within 30 minutes
- Upload own statement & view match results
- View own balance, match rate, and status
- Submit EOD settlement with statement attached
- Receive notifications & add clarification notes
- Configure sync & override with audit trail
- Upload statements for any agent
- Cross-agent dashboard with match comparison
- Approve, reject, or request correction
- Review, resolve, or escalate discrepancies
- Full audit log & compliance reporting
Auto-Flagged by Severity
Discrepancies are automatically categorized. Also triggered by unmatched statement lines above threshold, overdue settlements, or manual entry conflicts.
Auto-logged; no escalation
Flagged for POS Admin review
Escalated to management
Built for Trust
Enterprise-grade security with comprehensive logging. Every action on the platform is recorded and auditable.
Role-Based Access
Agents see only their own data. Admins see all agent data within their scope.
Encrypted Storage
Files scanned for malware. Storage encrypted at rest. HTTPS/TLS in transit.
Full Audit Log
Every transaction, upload, match, override, and settlement action logged with user, role, and timestamp.
12-Month Retention
Logs retained for a minimum of 12 months and exportable for compliance review.
Ready to Streamline Your Reconciliation?
Get started with POS Agent Recon and eliminate manual reconciliation errors. Contact us to learn more.
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